Substitute Teachers

Anyone interested in substitute teaching must meet the requirements listed below and complete the application process. Anyone who is approved as a substitute teacher will be able to accept assignments for an aide or clerical position if they choose to.

All interested candidates must complete an application in our Online Job Portal. Required documents may be submitted as an attachment to the application or emailed directly to Nicole Donelan, for consideration. Each application must be completed thoroughly to be considered. 


  • High School degree/GED required and must be at least 21 years of age or have completed two years of college (48 credit hours); preference may be given to candidates with a college degree
  • Candidates without prior teaching experience or a teaching license must provide proof of completion of a substitute training course or have completed a college course in classroom management; preference will be given to those who can demonstrate prior successful work with children
  • Teaching certificate or eligibility for teaching certificate preferred
  • Ability to maintain order and discipline in a classroom; ability to respond to emergency situations in a calm manner
  • Must be able to follow oral and written directions and have the ability to establish effective working relationships with staff and students
  • Must be able to operate computer technology as directed by the school and as required to follow lesson plans
  • Must possess good moral character and must pass criminal background checks. Only applicants who meet the conditions of employment set forth in § 22.1-296.1 of the Code of Virginia may be considered.
Substitute teachers holding a four year degree or higher (degreed substitutes) receive $100/day. All other substitute teachers (non-degreed) are paid $80/day.

Application Process

  1. Complete an application in our Online Job Portal. Be sure to complete all questions thoroughly and accurately. This includes all prior work history, three current/prior supervisor references, and employer questions. We will only consider complete application packages.
  2. Provide proof of education. A diploma indicating your highest degree earned must be emailed to Nicole Donelan at: We will accept a picture of your diploma or an unofficial transcript that indicates the date your degree was conferred.
  3. Provide three references using the Frederick County Substitute Reference Form. References must be provided by your most recent supervisors and reflect employment covering the last 5 years. If you have limited or no work experience, we may accept references from professors or volunteer supervisors. Please fill out the top portion of the form and send it to the supervisors you indicated on your application. You may have the supervisor send it back to Nicole Donelan directly, or you can forward the completed forms.
  4. Provide proof of completion of a substitute training course:
    • Retired teachers and applicants who have held a teaching license in good standing are exempt from this requirement. Please email Nicole Donelan your most recent license. If you have completed a degree in education, have completed a course in classroom management or student taught within the past five years, email your transcript to be exempted from this requirement. Unofficial transcripts are acceptable.
    • If you do not meet the requirement listed above a source for this training will be provided to you once your application has been received and reviewed. If you have completed similar training within the past 12 months with another district, please forward the certificate and any information or description that clarifies the content and depth of training. It will be reviewed and a determination will be made if it will be accepted.
  5. Once your application for the substitute teacher position has been submitted, we will review all applications and contact those candidates who best meet our requirements to schedule their orientation. 


Substitute orientations are invitation only and held on an as needed basis. Once you have been scheduled for an orientation you should:
  • Make an appointment with a health department (Frederick/Winchester Health Department, 540-722-3470) for a TB assessment and bring that paperwork with you (if complete) to orientation. Please note that you may use any provider of your choice. If you have had a TB test/assessment performed within the last twelve months we will accept that. If you are unable to obtain an appointment prior to the orientation session, please schedule one as soon as possible and submit the results in a timely fashion.
  • Complete the Online Child Abuse and Neglect Training. Print certificate of completion.
During orientation, you will receive additional information about our school system, important policies, and substituting with Frederick County Public Schools. You will also complete:
  • Federal and state tax forms
  • A Central Registry Form for each state in which you have resided for the past five years
  • Fingerprinting for background check
Bring to orientation:
  • Voided check for direct deposit
  • $10 check made out to Frederick County Public Schools
  • Certificates of completion from your training
Once your background information is returned and we are in receipt of all your documentation we will review your completed application and make a determination regarding your employment with Frederick County Public Schools. If you are approved, you will be presented to the School Board for final approval. You will then be contacted regarding your approval and will receive instructions on registering in SmartFind Express, our substitute system.

Submitting the application and forms required to be a substitute teacher does not guarantee employment. Hiring decisions will be made based on qualifications to include work history, educational background, references, and substitute needs within the school system.

If you are unable to email your documents, please mail, fax or deliver your information with a cover letter to:

Frederick County Public Schools
Attn: Human Resources
1415 Amherst Street
Winchester, VA  22601
Fax: 540-722-3917