Substitute Nurses

All interested candidates must complete an application in our Online Job Portal. Required documents may be submitted as an attachment to the application or emailed directly to Nicole Donelan,, for consideration. Each application must be completed thoroughly to be considered.


  • Minimum of 1 year nursing experience; CPR certified
  • Ability to use clinic/medical equipment; basic pharmacology knowledge; able to assess emergency situations; knowledge and use of universal precautions; good oral and written communication skills
  • Current RN or LPN license (Commonwealth of Virginia)
Substitute nurses receive $100 per day.

Application Process

  1. Complete an application in our Online Job Portal. Be sure to complete all questions thoroughly and accurately. This includes all prior work history, three current/prior supervisor references, and employer questions. We will only consider complete application packages.
  2. Provide proof of education/licensure. Diplomas indicating your highest degree earned and licenses (current RN or LPN license from the Commonwealth of Virginia) must be emailed to Nicole Donelan, We will accept a picture of your diploma or an unofficial transcript that indicates the date your degree was conferred.
  3. Provide three references using the Frederick County Substitute Reference Form. References must be provided by your most recent supervisors and reflect employment covering the last 5 years. If you have limited or no work experience, we may accept references from professors or volunteer supervisors. Please fill out the top portion of the form and send it to the supervisors you indicated on your application. You may have the supervisor send it back to Nicole Donelan directly, or you can forward the completed forms.
  4. Once your application for the substitute aide/clerical job position has been submitted, we will review all applications and contact those candidates who best meet our requirements to schedule their orientation. 
Submitting the application and forms required to be a substitute nurse does not guarantee employment. Hiring decisions will be made based on qualifications to include work history, educational background, references, and substitute needs within the school system.


Substitute orientations are invitation only and held on an as needed basis. Once you have been scheduled for an orientation you should:
  • Make an appointment with a health department (Frederick/Winchester Health Department, 540-722-3470) for a TB assessment and bring that paperwork with you (if complete) to orientation. Please note that you may use any provider of your choice. If you have had a TB test/assessment performed within the last twelve months, we will accept that. If you are unable to obtain an appointment prior to the orientation session, please schedule one as soon as possible and submit the results in a timely fashion.
  • Complete the Online Child Abuse and Neglect Training. Print certificates of completion.
During orientation, you will receive additional information about our school system, important policies, and substituting with Frederick County Public Schools. You will also complete:
  • Federal and state tax forms
  • A Central Registry Form for each state in which you have resided for the past five years
  • Fingerprinting for background check
Bring to orientation:
  • Voided check for direct deposit
  • $10 check made out to Frederick County Public Schools
  • Certificates of completion from your training
Once your background information is returned and we are in receipt of all your documentation we will review your completed application and make a determination regarding your employment with Frederick County Public Schools. If you are approved, you will be presented to the School Board for final approval. You will then be contacted regarding your approval and will receive instructions on registering in SmartFind Express, our substitute system. 

If you are unable to email your documents, please mail, fax or deliver your information with a cover letter to:
Frederick County Public Schools
Attn: Human Resources
1415 Amherst Street
Winchester, VA 22601
Fax: 540-722-3917